Google Groups are an easy way for an organization to allow users to share files with multiple people using a single email address. In just a few clicks, you can create a group, share files, and automatically forward emails to everyone in the group. However, sharing with groups has its risks, such as not regulating group… (more) How To Safely Share Content With Groups in Google Workspace
One great way to secure documents in Google Workspace is by using shared drives. These shared spaces are where teams can store, search, and access their files from any device, anywhere. But unlike My Drive, where individuals own files, files are owned by everyone in the drive. This helps keep all of a team or… (more) The Seven Most Common Questions About Google Workspace Shared Drives
In today’s remote and distributed workforce, employees often share documents across cloud collaboration platforms without thinking about the consequences. However, this can lead to unintentional security risks that will take IT and security teams lots of unnecessary time to address. Being able to restrict who has access to your company’s sensitive documents in Google Workspace… (more) How To Restrict File Access In Google Workspace
Inbound documents are documents that are owned externally and shared with accounts at your company. More times than not, securing these documents is an afterthought because they are owned by other companies or external accounts. But this doesn’t make them any less risky. Oftentimes, these documents contain highly confidential company information, and they are not… (more) The Complete Guide To Securing Inbound Documents
If you or another employee leaves a project or job, you may need to transfer ownership of your company files to someone else in the company. This is vital for data security practices and compliance with offboarding processes and can occur in a few different ways that admins or employees can manage. We’ll break down… (more) How To Transfer Ownership In Google Workspace
For Google Workspace users, document retention policies are key for keeping sensitive information secure and compliant. However, they usually must be implemented using an extra, paid service called Google Vault. We’ll go over these policies and how to create them using Google Vault. In this article, we’ll explore: Why document retention policies matter How to… (more) The Complete Guide To Document Retention In Google Workspace
Creating and managing access to folders in Google shared drives can be confusing for admins and employees alike. There are a lot of nuances to how they work—get it wrong, and suddenly confidential information sitting inside a folder within a shared drive could be shared with people who shouldn’t have access. That’s why it’s incredibly… (more) How To Secure Shared Drive Folders In Google Workspace
In Google Workspace, labels are metadata that admins can define to help their employees better find and organize documents. They can also be used by admins to apply certain policies in Drive, as well as classify content and find files more quickly. Managing labels is a newer feature that was recently introduced to Google Workspace,… (more) How To Manage Labels In Google Workspace
Our customer success manager recently said, “We’re getting a lot of questions about shared drives in Google Workspace.” We’re used to these types of questions. Many admins aren’t sure what privileges they have or how they can control them in their Admin console. They want to know how they can confidently secure their shared drives,… (more) Top Google Admin Privileges For Shared Drives
Shared drives in Google Workspace can be confusing. What are the security risks? Who has access to your company’s shared drive? What permissions do they have, and how can you change these permissions to keep your company’s data safe? We’ll go over the security risks of using shared drives and give you a complete guide… (more) The Complete Guide To Shared Drive Access Levels In Google Workspace